General parts of a productivity system

  • usable from desktop
  • usable from mobile
  • usable from multiple desktops
  • preferably works on desktop when offline
  • preferably works on mobile when offline
  • data survives long term - outlasts the system
  • minimal effort required to capture tasks
  • should be long term usable - not just a burst of initial use
  • shouldn't overwhelm you once you've been using it for (say) 5 years
  • shouldn't be overhwhelming if you step away for (say) a year, and then return

Lots of different needs overlap in a productivity system:

  • calendar items
  • notes/records (for this i use TIL)
  • journal (for this I use a digitial journal)
  • projects
  • TODOs
  • prioritizing
  • team management
  • recurring items
  • deadlines
  • customer relationship
  • shopping lists
  • sharing some lists with other people
  • kanban / visible card / limits
  • things to remember (memorization)

I currently use a mix of things:

  • CleverDeck to memorize things
  • TIL for things I need to know but not memorize (that are public)
  • KV for snippets I need to re-use (not well shared across machines though)
  • Password manager for passwords and the like
  • Journal file for working memory with "today" command to bring in current calculated daily items
  • "markjump" manages links to the folder of each project I'm working on
  • ".ok" file manages commands relevant for that projects, e.g. opening a relevant todo.txt file (or TFS as the case may be, on a project by project basis)
  • Pocket for things to read later (automatically synced to Kobo)
  • "util" repo for keeping scripts/tools/profile, & TIL itself, synced across machines
  • dropbox
  • Things I find interesting are written in
  • contacts (scattered)
  • Plan file - collapsible plain text with .html extension, for capturing long term plans/ideas/notes on any project. single file.

The most fundamental concepts of productivity are

  • managing your commitments (avoid being overcommitted, know when to say no)
  • prioritization
  • capture of ideas
  • habits (good habits, bad habits)

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